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Administrative Assistant
EMCOR Facilities Services

As a company, EMCOR Group employs over 32,000 people—from mechanical engineers to electrical technicians to specialty contractors. Our goal is to find and hire the right people—the ones that best represent the EMCOR values and beliefs—and align ourselves with them so both the company and the employee benefit. At EMCOR, we don’t hire people—we partner with them. And we’re looking to make partnerships that last. In order to be the best of the best, we need to hire the best of the best. So if you’re an individual with a specific talent looking to better yourself and the company you work for, contact us today.

Website: http://www.emcorgroup.com


Job Information
Post Date: Apr 09, 2019 Type: Full Time
Start Date: - n/a - Salary: - n/a -
Location: US - New Hampshire - Durham Job Reference: - n/a -
Categories: Administrative and Management

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Job Details
Description
EMCOR Facilities Services, Inc.
                
Job Title: Administrative Assistant

Reports to: Facilities Director

FLSA Status: Non exempt

Summary: Provides general office duties to support the EMCOR Facilities Services account at The University of New Hampshire. Compiles and maintains records of business transactions and general office activities of establishment by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

? Responds to telephone calls and greets visitors. Directs calls, takes messages and
provides customers with routine information.
? Assists in organizing weekly, monthly meetings and other events as needed with
minutes as required.
? Provides support to Facilities Director with corporate, client and vendor
reporting, safety compliance and quicker database maintenance.
? Supports recruiting efforts.
? Maintain employee personnel, and training records.
? Prepare Weekly Payroll, track and maintain paid time off reports.
? Operates / Maintains office machines such as computers, phones, adding, and
calculating, facsimile and copying machines.
? Coordinate IT requests.
? Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
? Purchases and maintains office supplies.
? Creates PO’s in JD Edwards financial program, code/process invoices for approval
and payment, provides financial reporting support.
? Submits uniform requests for technicians.
? Maintains Computerized Maintenance Management System (CMMS) database including
equipment history and status, generation of work orders, management of budget
projection data, inventory-tracking systems, purchasing module and overall
operation of CMMS system.
? Supports business operations to ensure that all work is completed in accordance
with the EFS Business System Standard Operating Procedures and Work Instructions.
? Maintain and update as necessary the Local Work Instructions files.
? Process all cell phone requests and cancellations.
? Vendor management, contract administration.
? Request and maintain certificates of insurance.
? Gather information in order to produce the Monthly Operation Review Report.
? Maintain performance logs for both Siemens and Solar Turbines.

Skills


Notes



Contact Details / Apply for this Job
Contact Information
EMCOR Facilities Services
Name: Mike Jeannette
Address: 51 College Road
City: Durham
State/Province: New Hampshire
Zipcode: 03824
Country: United States
Ph: 603-862-3862
Email: mjeannette@emcor.net
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